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Instruction to Authors - Updated 2004 |
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Instructions to Authors
Submission of papers
All manuscripts relevant to the objectives of Aquatic Ecosystem Health and Management will be considered for publication. Manuscripts submitted to Aquatic Ecosystem Health and Management should be original and not being considered for publication elsewhere. The author(s) will be asked to transfer the copyright of the manuscript to the Aquatic Ecosystem Health and Management Society (AEHMS).
To submit a manuscript by e-mail, send a Microsoft Word document containing text and tables and separate file(s) containing figures. Figure files can be in standard image file formats such as JPEG, TIF, or GIF, in a Word document or Adobe PDF. The manuscript should be sent to munawarm@dfo-mpo.gc.ca
To submit a manuscript by mail, send the original, plus two complete copies of the manuscript, including tables and figures, as well as an electronic version, in Word, on diskette should be sent to:
Dr. M. Munawar, Chief Editor, Aquatic Ecosystem Health and Management
Fisheries and Oceans, Canada Centre for Inland Waters
867 Lakeshore Rd, PO Box 5050, Burlington Ontario, Canada, L7R 4A6
Tel: +1 905 336 4867; Fax: +1 905 634 3516;
Manuscripts will be subjected to a peer review. All papers submitted
for publication are processed/reviewed quickly by the editorial
office for rapid publication. It is therefore necessary that the
deadlines given to authors be respected. A systematic response
and/or rebuttal to the referees is essential in speeding the evaluation
process. If the revisions to the manuscript are returned after
the given deadline, the manuscript will be treated as a new submission
for the review process.
Please note that submission of a manuscript to AEHMS does not automatically ensure publication. Furthermore, decisions about the status (acceptance/rejection/relevance) of a manuscript are based on peer review and editorial policy, and are final.
Page limit guideline: Manuscripts of fewer than 12 printed pages including tables and figures (equivalent to 20-24 draft pages, 8.5" x 11", double spaced, 11 pt text, and one figure per page) will be given priority in publication. Invited guest, Keynote and Plenary papers may be allowed slightly more space by the Chief Editor, upon request, if possible. Papers longer than the above page limit guidelines might take a long period of time for publication depending on the availability of space in the journal. The authors may be asked to condense their paper to make it suitable for AEHM.
General: Manuscripts should be submitted in English. Authors
whose native language is not English are strongly advised to have
their manuscript checked by an English-speaking colleague prior
to submission. The authority for spelling is the Concise Oxford
Dictionary. Authors may use either English or American spelling,
but only one form of spelling is to be used in any one paper.
Manuscripts must be typewritten using Time New Roman with an
11 pt font size, double-spaced with wide margins, and printed
single-sided. Good-quality printouts are required. The corresponding
author should be identified ,including a fax number and an e-mail
address. Full postal addresses must be given for all co-authors.
Section titles/headings should always be placed on a separate
line without accompanying text. Do not number section titles/headings.
Every page should be numbered; however, there should be no reference
in the text to page numbers. Authors should consult an issue of
the journal for style and layout if possible. Do not use the wordprocesser
software’s facility for automatic word breaks, double columns,
justification, or automatic paragraph number. The editors reserve
the right to adjust the style to conform to the house style. Authors
should keep a copy of their article since the journal cannot accept
responsibility for damage or loss of papers. Original manuscripts
are discarded one month after publication unless the publisher
is asked to return original material after use.
Manuscripts of fewer than 12 printed pages including tables
and figures (equivalent to 20–24 draft pages, 8.5”
x 11”, double spaced, 11 pt TNR font, and one figure per
page) will be given priority in publication.
A concise abstract (250–300 words) should include the objectives, methods,
major results, and conclusions. Acronyms should not be included
in the abstract. Two to six keywords, not included in the title,
should be supplied.
The following order is used. First page: title, authors, addresses,
(affiliations). The corresponding author should be identified
with an asterisk. Second page: abstract, keywords. Third and following
pages: text of article (e.g., introduction, methodology, results,
discussion), acknowledgments, appendix, references.. Footnotes
are not encouraged except those accompanying tables. Double quotation
marks are used for quotations within the text. Use “and”
instead of the ampersand (&).
Each of the following sections must begin on separate pages:
figure legends; individual figures; table legends; individual
tables including title and footnotes. Figures should be furnished
in separate electronic files. Do not import the figures into the
text.
Use the SI system of unit symbols throughout the manuscript.
The most commonly used unit symbols are: centimetre (cm); gram
(g); hectare (ha); hour (h); joule (j); kilogram (kg); kilometre
(km); knot (kn); langley (ly); litre (l); metre (m); microequivalent
(µeq); microgram (µg); micrometre (µm); micromole
(µmol); milligram (mg); millilitre (ml); millimetre (mm);
minute (min); month (mo); nano (n); pico (p); second (s); tonne
(t); week (wk); weight (wt); year (y). Note that symbols are to
be written in full when used outside of an expression, e.g., 1-litre
bottle, 1 litre of water, but 0.45 mg l-1. Use positive exponents
for quantities (m3) and negative exponents for concentrations
(mg l–1) and rates (g m-3, h -1). Periods are not used in
these expressions.
Where long names of chemicals, processes, and institutions are
repeated throughout the text, shortened versions or initials should
be included in parentheses after the full name first appears.
Thereafter, only the shortened version is to be used. Binomials
should always appear in italics and should be written in full
for the first occurrence only. In succeeding occurrences, the
genus name should be abbreviated to the first letter (e.g., Escherichia
coli should appear as E. coli in following occurrences). However,
where there are two or more generic names having the same initial
letter, these generic names must be written in full throughout
the text. The author’s name is not repeated. The author
of a scientific name is not included in the title of the paper.
Do not use italic text for Latin or other foreign phrases, for
example, et al.
All publications, and only those publications, cited in the
text should be included in a list of references following the
text of the manuscript. Citations in the text should be in the
following formats: single author, (Smith, 1979); two authors,
(Smith and Jones, 1979); three or more authors, (Smith et al.,
1979); two citations, (Smith, 1979; Dawson, 1986); one author
and two or more publications, (Smith 1979, 1986); one author and
two publications in one year, (Smith, 1979a, 1979b); different
authors with the same last name, (Smith, P., 1979; Smith, T.,
1986)
The manuscript should be checked carefully to ensure that the
spelling of authors’ names and dates are the same in the
text as in the reference list. References should be listed in
the following formats:
The list of references should be arranged alphabetically on the
first author’s surname. Within this sequence, where several
papers have the same initial author, the following applies: for
two authors, alphabetical order of the second author. Where there
is more than one paper by the same two authors, the year order
is next used (past to present). With three or more authors, use
the year order.
[JOURNAL] Verduin, J., Munawar, M., 1981. Estimates of open
water photosynthesis in the North American Great Lakes. Verh.
Internat. Verein. Limnol. 21, 1717-1724.
[BOOK] Cairns, J., Jr., Niederlehner, B.R., Orvos, D.R. (Eds.),
1992. Predicting Ecosystem Risk. Princeton Scientific Publication
Co., Inc., Princeton, NJ.
[CHAPTER OR SECTION IN BOOK] Dave, G., 1996. Harmonization
of methods for determination of sediment and water quality in
the Scandinavian countries. In: M. Munawar, G. Dave (Eds.),
Development and Progress in Sediment Quality Assessment: Rationale,
Challenges, Techniques and Strategies, pp. 213-226.SPB Academic
Publishing, Amsterdam.
[REPORT] Vollenweider, R.A., 1971. Scientific fundamentals
of the eutrophication of lakes and flowing waters, with particular
reference to nitrogen and phosphorus as factors in eutrophication.
Organization For Economic Cooperation and Development, Paris.
[ARTICLE IN FOREIGN LANGUAGE] Hildebrand, H.H., Chávez,
H., Compton, H., 1964. Aportación al conocimiento de
los peces del arrecife Alacranes, Yucatán (México).
(Contribution to the knowledge of Alacran reef fishes, Yucatan
(Mexico). In Spanish). Ciencia (Mexico) 33(3), 106-135.
[CONFERENCE PROCEEDINGS] Adams, T., (Ed.) 1986. Proceedings
of a Conference on xxx. 1985 Nov 3–5.: Name of publisher,
New York City, New York.
[CONFERENCE PRESENTATION] Smith, T., Jones, G., 1986. Title
of presentation. p 216–225. In: T. Adams, (Ed.) Proceedings
of a Conference on xxx. 1985 Nov 3–5. Publisher, New York
City. New York.
Citations in the text for personal communications or unpublished
data are not included in the list of references. However, the
full affiliation must be given within the text for the person(s)
whose work is cited; for example, “(S. Lawrence, Freshwater
Institute, Winnipeg, MB, Canada, pers. comm.).”
Tables should be numbered consecutively and given a suitable
caption. Each table must be typed on a separate sheet. Footnotes
to tables should be typed below the table and should be referred
to by superscript letters. No vertical rules should be used. Tables
should not duplicate results presented elsewhere in the manuscript,
(e.g., in graphs).
All illustrations should be provided in camera-ready form, suitable
for reproduction (which may include reduction) without retouching.
Figures send electronically must be in jpeg or similar format.
Photographs, charts and diagrams are all to be referred to as
‘Figure(s)’ and should be numbered consecutively in
the order in which they are referred to in the text. They should
accompany the manuscript, but should not be included in the manuscript
pages. All illustrations should be clearly marked on the back
with the figure number and the author’s name. All figure
captions must be supplied as a List on a separate sheet but not
as part of the figure. Figures are reproduced in black and white
unless colour is specifically requested. The AEHMS journal prints
in black and white only. Colour figures are allowed in Ecovision
World Monograph Series (EWMS) where authors will be charged for
colour at current printing prices.
Line drawings: Line drawings should include all relevant details.
Good quality printouts on white paper produced in black ink are
required. All lettering, graph lines and points on graphs should
be sufficiently large and bold to permit reproduction when the
diagram has been reduced to a size suitable for inclusion in the
journal. Dye-line prints or photocopies are not suitable for reproduction.
Original photographs must be supplied, where possible. Please
supply halftones as they are to be reproduced (eg., black and
white or colour (EWMS only)). If necessary, a scale should be
marked on the photograph. Please note that photocopies of photographs
are not acceptable. Inclusion of colour diagrams is subject to
payment of charges. The AEHMS journal prints in black and white
only.
Authors should submit an electronic copy of the manuscript with
the hard copy. The electronic and hard copies are to be identical.
The text of the manuscript, each table, and each figure should
be in a separate file on the diskette. Label the diskette with
the authors’ names and the file names used on the disk.
Keep a backup copy of the electronic file for reference and safety.
To save time, advance copies of the manuscript can be submitted
by e-mail followed by hard version as advised above.
Proofs will be sent to the author (first-named author if no corresponding
author is identified in multi-authored papers) and should be returned
to the publisher within 48 hours of receipt. Corrections should
be restricted to typesetting errors; any other alterations may
be charged to the author. Any queries should be answered in full.
Authors are urged to check proofs carefully before returning them,
since the inclusion of late corrections cannot be guaranteed.
All authors must sign the “Transfer of Copyright”
agreement before the article can be published. This transfer agreement
enables the AEHMS and Taylor & Francis to protect the copyrighted
material for the authors, but does not relinquish the author’s
proprietary rights. The copyright transfer covers the exclusive
right to reproduce and distribute the article, including reprints,
photographic reproductions, microfilm, or any other reproductions
of similar nature and translations. Copyright transfer also includes
the right to adapt the article for use in conjunction with computer
systems and programs, including reproduction or publication in
machine-readable form and incorporation in retrieval systems.
Authors are responsible for obtaining from the copyright holder
permission to reproduce any figures for which copyright exists.
This should be done in a timely fashion to avoid publication delays.
The AEHMS maintains a high international standard of technical,
copy and linguistic editing by contracting these services to qualified
editorial personnel. To offset these costs, a page charge of US$40.00
per published page is charged for accepted manuscripts. Authors
will be asked to complete an agreement form for the payment of
page charges. Availability of funds is not a pre-requisite for
the submission of papers. The acceptance of papers is based solely
on the merit of the manuscript. Authors lacking official funding
should request partial or full waiver at the time of submission
of the manuscript supported by documentation confirming lack or
shortage of official funding. Any queries regarding page changes
should be directed to Dr. Munawar, president of AEHMS. A membership
with the Society is essential for requesting a waiver of page
charges. All authors are encouraged to become members of the Society.
One complimentary copy of the issue will be sent to the corresponding
author of the article. Additional offprints and issues can be
ordered using the order form that will accompany proofs.
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