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Instruction to Authors - Updated 2008 |
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Instructions to Authors
Submission of papers
All manuscripts relevant to the objectives of Aquatic Ecosystem Health and Management or Ecovision World Monograph Series will be considered for publication in the respective publications. Manuscripts must be original and not under considered for publication elsewhere. The author(s) will be asked to transfer the copyright of the manuscript to the Aquatic Ecosystem Health and Management Society (AEHMS). The manuscript can be submitted by email to: mohi.munawar@dfo-mpo.gc.ca or jennifer.lorimer@dfo-mpo.gc.ca.
Manuscripts will be subjected to the standard international peer review process. All papers submitted for publication are processed/reviewed quickly by the editorial office for rapid publication. It is therefore necessary that the deadlines given to authors to revise their manuscripts be respected. During revisions of the manuscript, a systematic response and/or rebuttal to the comments of the referees is essential in speeding the re-evaluation process. If the revisions to the manuscript are returned after the given deadline, the manuscript will be treated as a new submission for the review process.
| Manuscript size guideline |
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The AEHM prefers to publish concise short papers. Manuscripts of fewer than 8 printed pages including tables and figures will be given priority in publication. Papers longer than 8 pages will only be accepted at the discretion of the Chief Editor. The size guideline may be different for special issues (invited/keynotes) of the journal, in which case the author should follow the size limits provided for the issue (usually in the conference Program book). Due to the size restrictions, appendices are not printed in the journal. If necessary appendices may be posted on the internet and cited in the text as follows (Appendix 1: available at website address). The AEHMS website (www.aehms.org) is available to post appendices, within reason.
The AEHMS maintains a high international standard of technical and linguistic editing by contracting these services to qualified editorial personnel. To offset these costs, a page charge is charged per published page for accepted manuscripts as outlined below:
| Pages |
Charges per printed page (USD) |
| 1-5 |
$60 |
| 6-8 |
$75 |
| >8 |
$90 |
For example, a paper that is 8 pages in length will cost $525:
- $300 for pages 1-5 (5x$60),
- $225 for pages 6-8 (3x$75),
Authors will be asked to complete an agreement form for the payment of page charges. Payment will be invoiced after the acceptance of the manuscript.
Availability of funds is not a pre-requisite for the submission of papers. The AEHMS works toward publishing papers of merit on a global basis including both industrialized and developing countries. The acceptance of papers is based on the merit of the manuscript. Twenty percent of the page budget in the journal is available for submissions who cannot afford the page charges. This will preferentially be devoted to manuscripts from developing countries. Authors must indicate at the time of submission that they wish to apply for partial or full funding towards the page charges, supported by documentation confirming lack or shortage of official funding. A membership with the Society is essential for requesting financial assistance for page charges. To download a waiver form, please click here.
Any queries regarding page changes should be directed to Dr. Munawar, president of AEHMS.
General
Manuscripts should be submitted in English. Authors whose native language is not English are strongly advised to have their manuscript checked by an English-speaking colleague prior to submission. The authority for spelling is the Concise Oxford Dictionary. Authors may use either English or American spelling, but only one form of spelling is to be used in any one paper.
The corresponding author should be identified with an asterisk. Fax number and an e-mail address of the corresponding author should be included, as well as a current address supplied if the author has recently moved. Full postal addresses must be given for all co-authors.
Manuscript font should be Times New Roman, 11 pt font size, 2.54 cm (1”) margins,: letter size (21.6x28 cm or 8.5x11”) paper. Section titles/headings should always be placed on a separate line without accompanying text. Every page should be numbered; however, there should be no reference in the text to page numbers. Authors may consult an issue of the journal for style and layout if possible. Do not use the wordprocessing software’s facility for automatic word breaks, double columns, or automatic paragraph number. The editors reserve the right to adjust the style to conform to the house style. Authors should keep a copy of their article since the journal cannot accept responsibility for damage or loss of papers. Original hardcopy manuscripts are discarded one month after publication unless the publisher is asked to return original material after use.
A concise abstract (250–300 words) should synthesize the objectives, methods, major results, and conclusions. Acronyms should not be included in the abstract. Two to six keywords, not included in the title, should be supplied.
The following order is used: title, authors, addresses (affiliations), abstract, keywords, introduction, methodology, results, discussion/conclusions, acknowledgments, references. If footnotes are included in the text, they should be kept to a minimum and be identified with superscript numbers. Footnotes are not encouraged except those accompanying tables. Double quotation marks are used for quotations within the text. Use “and” instead of the ampersand (&).
Each of the following sections must begin on separate pages: figure legends; individual figures; table legends; individual tables including caption and footnotes. Figures should be included after the reference section or submitted in separate electronic files. Do not insert the figures into the body of the text.
Write in past tense unless you are describing present or future situations. Keep sentences consice and short, not more than 30 words long. The title shoud not be all uppercase text.
Use the SI system of unit symbols throughout the manuscript. The most commonly used unit symbols are: centimetre (cm); gram (g); hectare (ha); hour (h); joule (j); kilogram (kg); kilometre (km); knot (kn); langley (ly); litre (l); metre (m); microequivalent (µeq); microgram (µg); micrometre (µm); micromole (µmol); milligram (mg); millilitre (mL); millimetre (mm); minute (min); month (mo); nano (n); pico (p); second (s); tonne (t); week (wk); weight (wt); year (y); temperature (°C or K). Note that symbols are to be written in full when used outside of an expression, e.g., 1-litre bottle, 1 litre of water, but 0.45 mg l-1. Use positive exponents for quantities (m3) and negative exponents for concentrations (mg l-1) and rates (g m-3, h-1). Periods are not used in these expressions.
Where long names of chemicals, processes, and institutions are repeated throughout the text, shortened versions or initials should be included in parentheses after the full name first appears. Thereafter, only the shortened version is to be used. Binomials should always appear in italics and should be written in full for the first occurrence only. In succeeding occurrences, the genus name should be abbreviated to the first letter (e.g., Escherichia coli should appear as E. coli in following occurrences). However, where there are two or more generic names having the same initial letter, these generic names must be written in full throughout the text. The author’s name is not repeated. The author of a scientific name is not included in the title of the paper. Do not use italic text for Latin or other foreign phrases, for example, et al.
All publications cited in the text must be included in the list of references following the text of the manuscript. References that are not cited in the text are not to be included. Citations in the text should be in the following formats: single author, (Smith, 1979); two authors, (Smith and Jones, 1979); three or more authors, (Smith et al., 1979); two citations, (Smith, 1979; Dawson, 1986); one author and two or more publications, (Smith 1979, 1986); same author(s) with two publications in one year, (Smith, 1979a, 1979b); different authors with the same last name, (Smith, P., 1979; Smith, T., 1986). Names of institutions should be given in full with acronym in paranthses in the first instance and as the acronym in subsequent citations. For example (United States Environmental Protection Agency (US EPA), 1998) and later intances (US EPA, 1998).
The list of references should be arranged alphabetically by the authors surnames and if necessary, by year.
The manuscript should be checked carefully to ensure that the spelling of authors’ names and dates are the same in the text as in the reference list. All authors must be listed and use of ‘et al.’ within a reference is not allowed. References should be listed in the following formats:
[JOURNAL ARTICLE]
Vollenweider, R.A., Munawar, M., Stadelmann, P., 1974. A comparative review of phytoplankton and primary production in the Laurentian Great Lakes. J. Fish. Res. Board Can. 31(5), 739-762.
[BOOK]
Cairns, J., Jr., Niederlehner, B.R., Orvos, D.R. (Eds.), 1992. Predicting Ecosystem Risk. Princeton Scientific Publication Co., Inc., Princeton, NJ, USA.
[CHAPTER OR SECTION IN BOOK]
Dave, G., 1996. Harmonization of methods for determination of sediment and water quality in the Scandinavian countries. In: Munawar, M., Dave, G. (Eds.), Development and Progress in Sediment Quality Assessment: Rationale, Challenges, Techniques and Strategies, pp. 213-226. SPB Academic Publishing, Amsterdam, Netherlands.
[REPORT]
Vollenweider, R.A., 1971. Scientific fundamentals of the eutrophication of lakes and flowing waters, with particular reference to nitrogen and phosphorus as factors in eutrophication. Organization For Economic Cooperation and Development, Paris, France.
[ARTICLE IN FOREIGN LANGUAGE]
Hildebrand, H.H., Chávez, H., Compton, H., 1964. Aportación al conocimiento de los peces del arrecife Alacranes, Yucatán (México). (Contribution to the knowledge of Alacran reef fishes, Yucatan (Mexico). In Spanish). Ciencia 33(3), 106-135.
[CONFERENCE PRESENTATION / ABSTRACT FROM PROGRAM BOOK]
Mandrak, N.E., Munawar, M., 2006. The Rise of Introduced Fishes and Fall of Fish Species at Risk in Lake Ontario: A Review. Presented at: 49th Annual Conference on Great Lakes Research, Great Lakes in a Changing Environment, 22-26 May 2006, Windsor, Ontario, Canada. International Association for Great Lake Research.
[CONFERENCE PROCEEDINGS]
Adams, T. (Ed.), 1986. Proceedings of conference, 3–5 Nov 1985. Publisher, New York City, New York, USA.
[ARTICLE IN A CONFERENCE PROCEEDINGS]
Smith, T., Jones, G., 1986. Title of presentation. In: Adams, C. (Ed.), Title of Proceedings, pp. 216-225. Publisher, New York City, New York, USA.
Papers published in regularly published conference proceedings are given as articles in a journal.
References for Ph.D and Masters thesis should include name of the university, city, provice and country.
References that include websites should include the date the page was accessed.
Citations in the text for personal communications or unpublished data are not included in the list of references. However, the full affiliation must be given within the text for the person(s) whose work is cited; for example, “(S. Lawrence, Freshwater Institute, Winnipeg, MB, Canada, pers. comm.).”
Tables should be numbered consecutively by their citation in the text. All tables must be refered to and cited in the text. Each table must be inserted on a separate sheet and given a suitable caption above. Footnotes should be given below the table and should be referred to by superscript letters. No vertical rules should be used. Tables should not duplicate results presented elsewhere in the manuscript.
Photographs, charts and diagrams are all to be referred to as ‘Figure(s)’ and should be numbered consecutively in the order in which they are referred to in the text. Figures not cited in the text should be removed. Figure captions must be supplied as a seperate list, not as part of the figure. Figures should not be submitted in colour since they are printed in black & white/grayscale only. The file size should be no larger than 500 KB for each figure. The image must be of very good quality which is easy to read.
Line drawings should include all relevant details. All lettering, graph lines and points on graphs should be sufficiently large and bold to permit reproduction when the diagram has been reduced to a size suitable for inclusion in the journal. Photocopies are not suitable for reproduction.
Proofs will be sent to the author (first-named author if no corresponding author is identified in multi-authored papers) and should be returned to the publisher within 48 hours of receipt. Corrections should be restricted to typesetting errors; any other alterations may be charged to the author. New material can not be inserted. Any queries should be answered in full. Authors are urged to check proofs carefully before returning them since the inclusion of late corrections cannot be guaranteed.
All authors must sign the “Transfer of Copyright” agreement before the article can be published. This transfer agreement enables the AEHMS and Taylor & Francis to protect the copyrighted material for the authors, but does not relinquish the author’s proprietary rights. The copyright transfer covers the exclusive right to reproduce and distribute the article, including reprints, photographic reproductions, microfilm, or any other reproductions of similar nature and translations. Copyright transfer also includes the right to adapt the article for use in conjunction with computer systems and programs, including reproduction or publication in machine-readable form and incorporation in retrieval systems. Authors who wish to include previously published figures in their papers are responsible for obtaining from the copyright holder permission to reproduce the figures for which copyright exists. This should be done in a timely fashion to avoid publication delays.
One complimentary copy of the journal issue in which the paper is published will be sent to the corresponding author. Additional offprints and issues can be ordered using the order form that will accompany proofs.
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